Payday Work Overview

Before you use the functions on the Payday Work menu, complete these tasks:

  • Use the functions on the Codes Maintenance and Setup and Maintenance menus to set up your IDs and codes.
  • Use the functions on the Master Lists and Inquiry menus to verify that the IDs and codes you set up are correct.
  • Use the functions on the Daily Work menu to enter transactions, copy recurring entries and post transactions for employees hours and wages.

Payday Checklist

When payday occurs for a group of employees, follow this checklist to calculate and print their regular payroll:

  1. _____ Make sure that you have entered and posted all the payroll transactions for the group of employees.
  2. _____ Use the Calculate Checks function to calculate the earnings and deductions for each employee. If you need to produce manual checks in addition to regular payroll checks, use the Manual Checks function.
  3. _____ Use the Edit Register function to produce a list of prepared checks and make sure that the payroll is correct.
  4. _____ If you have elected to automatically accrue vacation and sick time, produce the Leave Report function to verify that the accrued leave amounts calculated for each employee this pay period. Use the Accrual Adjustments function to adjust sick and vacation time accrued for this pay period if necessary.
  5. _____ Use the Print Checks function to print the paychecks you prepared using the Calculate Checks or Manual Checks functions.
  6. _____ Use the Create Positive Pay File function to create a file to send to the bank for them to verify checks printed.
  7. _____ If you have direct deposit, use the Create Direct Deposit File function to create the ACH file to send to your bank for employees participating in direct deposit.
  8. _____ If you have direct deposit, use the Print Vouchers function to print direct deposit vouchers for employees participating in direct deposit.
  9. _____ Use the Check Register function to print the Check Register and save it as a record of the check numbers and voucher numbers you issued this pay period.

    10. Produce the following reports as a record of your employees’ withholding and deductions and your company’s tax (FUTA, FICA, and SUI) liabilities for this pay period.

  10. _____ Use the Paycheck Received Report function to create a list of employees who should receive paychecks for the current pay period.
  11. _____ Use the Withholding Report function to create a summary of the employee withholding amounts for the current pay period.
  12. _____ Use the Employer Tax Report function to compare employee earnings to employee earnings subject to employer taxes.
  13. _____ Use the Department Expense Report function to view how earnings, deductions, employer costs, and taxes will post to the department table for the current pay period.
  14. _____ Use the Pay Period Deduction Report function to create a list of employee deductions and/or employer costs taken for the current pay period.
  15. _____ Use the Post Checks function to post the checks and update the Employee History, Department, and Check History, and to post entries to General Ledger and Bank Reconciliation if they are interfaced.

If necessary, use the Void Checks function to void payroll checks after you have printed and posted them to check history.