Transaction Journals Overview

Before you use the functions on the Transaction Journals menu, complete these tasks:

• Use the functions on the Accounts Payable and Purchase Order Setup and Maintenance menus to set up your IDs and codes.
• Use the functions on the Accounts Payable and Purchase Order Master Lists and Interactive View menus to verify your IDs and codes.
• Enter all applicable transactions.

Use the functions on the Transaction Journals menu to perform these tasks:

• Use the Print Orders function to print purchase orders.
• Use the Open Order Report to check for unfilled purchase orders.
• Use the Scheduled Delivery Report to check the scheduled delivery of purchase orders.
• Use the Purchases Journal function to find mistakes and omissions in your unposted purchase transactions.
• Use the Miscellaneous Debits Journal function to find mistakes and omissions in your unposted miscellaneous debits.
• Use the Receipts and Invoices Report function to check the status of orders with receipts and invoices.
• Use the Accrual Verification Report function to check amounts accrued for orders.
• Use the Goods Not Received Report function to check for unfilled purchase orders.
• Use the Daily Sales Tax Journal function to verify sales tax paid by tax locations.
• Use the Post Transactions function to create open invoices or debit memos for each purchase and miscellaneous debit entry you recorded, and to clear completed transactions.

If transactions are incorrect, use the functions on the Transactions menu to edit them, and then reprint the appropriate journal before you post the transactions. When you post transactions, vendor, open invoice, and history information is updated. If you post detail or summary information to General Ledger, the GL Journal is also updated when you post.

After you post your transactions, use the Accounts Payable Pay Invoices functions to pay invoices and print checks.